BYU Alumni Activity Policies

These policies apply to all BYU Alumni entities, including Aspen Grove, chapters, and affinity groups.

Standards of Conduct

While participating in BYU Alumni activities, individuals shall abide by the generally accepted standards of The Church of Jesus Christ of Latter-day Saints as determined by BYU in its sole discretion. This includes abiding by high standards of moral character, chastity, modesty, honesty, respect for personal and property rights, obeying the laws of the land, and abstaining from alcohol, tobacco, tea, coffee and inappropriate use of drugs. (This statement should appear on advertising, tickets, programs, promotional materials, Website, emails, etc. related to the activity.)

Political Neutrality

BYU alumni are welcome and encouraged to engage in the political process as individuals. However, consistent with BYU’s Political Neutrality Policy, BYU alumni chapters, affinity groups, and other BYU entities should not participate or intervene in the political campaign of any political candidate or use any of the resources of the alumni association, including the name of the university or any mailing lists or member contact information, to support any candidate or position. This prohibition on participation and intervention extends to fundraising, campaign contributions, endorsements, invitations to speak, official communications (like emails or newsletters), and any other activities that favor or oppose a candidate or position. Alumni and affinity groups should seek approval from the alumni relations office before engaging in any political activity.

High Risk Events and Liability

When planning or organizing an event that may be considered “High Risk” such as; 5K’s, 10K’s, obstacle courses, rock climbing, climbing walls, river rafting, fitness activities, bounce houses, bull riding machines, travel, etc., please do the following.

  • Visit the following website to see a flowchart/checklist for Special Events: https://risk.byu.edu/insurance/events.php
  • Consider using/contracting with a third party vendor to provide/promote and or operate your event.  All vendor contracts should be reviewed by BYU’s Insurance Manager and the Office of General Counsel prior to signing per the university’s Legal Document Policy.
  • If using a third party vendor, insure that they have adequate insurance (General Liability, Commercial Auto Liability, and Workers’ Compensation) and that they will name your Chapter, BYU Alumni and BYU as Additional Insureds.

Guidelines for Activities

  • BYU Alumni encourages activities that strengthen an alumnus’ or alumna’s ties with BYU and fellow alumni, promote supportive relationships with current students, provide opportunities to go forth to serve in local communities, and help BYU accomplish its objectives. Acceptable alumni-sponsored activities should support the mission of the university “to assist individuals in their quest for perfection and eternal life. . .” through “education that is spiritually strengthening, intellectually enlarging, character building, and leading to lifelong learning and service.”
  • Activities that have the potential of causing bodily injury or property damage, or that would be considered high risk, need written approval from the alumni relations office. Examples of activities that would require such approval include, but are not limited to, triathlons, marathons, white-water rafting, spelunking, rappelling, etc. [include risk management link]
  • Activities that may exclude participants due to expense, marital status, age, physical ability, etc., should be reviewed with the alumni relations office.

 

  • If you have any questions regarding these issues, please call BYU Risk Management for clarification or assistance. 801 422- 4468 or risk_mgmt@byu.edu