First Steps in Event Planning
Step 1: Define Purpose and Market
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Why do we do the event? What are our goals? Who do we want to reach?
Step 2: Put your Committee Together
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Select and commit 3-5 volunteers to provide support
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Check the BYU Facebook page for advise and ideas from other chapters
Step 3: Location and Budget
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Pick a place to host the event
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Select a Date and Time
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Make reservations if needed
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Plan out expenses and how you plan to allocate these resources
Step 4: Advertising
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Discuss the best way to get the word out: emails, social media, personal asks, fliers, phone calls
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Request an email from the Alumni Office to go out to chapter email lists
Step 5: Food and Beverage/Swag
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Discuss if food and/or swag is needed
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If swag is needed, reach out via phone or email to the Alumni Office 2-3 months in advance to insure arrival of swag