First Steps in Event Planning

Step 1: Define Purpose and Market 

• Why do we do the event? What are our goals? Who do we want to reach? 

Step 2: Put your Committee Together 

• Select and commit 3-5 volunteers to provide support 

• Check the BYU Chapters Facebook page for advise and ideas from other chapters 

Step 3: Location and Budget 

• Pick a place to host the event 

• Select a Date and Time 

• Make reservations if needed 

• Plan out expenses and how you plan to allocate these resources 

Step 4: Advertising 

• Discuss the best way to get the word out: emails, social media, personal asks, fliers, phone calls 

• Request an email from the Alumni Office to go out to chapter email lists 

Step 5: Food and Beverage/Swag 

• Discuss if food and/or swag is needed 

• If swag is needed, reach out via phone or email to the Alumni Office 2-3 months in advance to insure arrival of swag