How to submit a Speaker Request 

  • The request form is online at alumni3.byu.edu/speakersbureau. You will receive a reply within a few days that your request has been submitted 
  • Once your request is submitted, the BYU Alumni office requests your speaker. If the speaker agrees you will receive an approval email
  • Coordinate with the speaker on travel times/ airport pick up (the flight will be paid by BYU Alumni) 
  • Coordinate housing (hotel/home) and meals for the speaker (paid by the chapter) 

Day of Event Assignments 

  • Chair set up/take down for overflow, if anticipated 
  • Sound/AV equipment as needed. (Check with speaker) 
  • Lobby set up: BYU DVD playing, pamphlets, donation envelopes, signage, etc. 
  • Refreshment area: plan for paper goods, water/drinks, desserts, set up and clean up  
  • Translators: if you have a Spanish speaking population, plan for headphones and a translator and make sure the Spanish ward is aware it will be in Spanish too 
  • Get keys to the chapel and plan to be there 1 hour at least before start time 
  • Ushers - your board can be there to greet and seat 
  • Fliers - use the opportunity to pass out a printed program with a flyer/newsletter of any upcoming events and a volunteer sheet for contact info. Include chapter website/contact info, etc. 

 

Plan Program (Customize as appropriate for topic and setting): 

  • Presiding and conducting –you may invite member of Stake presidency to preside while chapter chair conducts. Allow a few minutes for brief announcements and thanking those who helped.  
  • Opening and closing prayers 
  • Opening and closing hymns/pianist/chorister 
  • Musical number –may need separate pianist 
  • Bio for Speaker- have short biography of speaker to read 
  • Bring small thank you gift and water bottle for speaker. Thank you cards or small gift for those who helped with music is always nice.