Chapter Director Travel Information

BYU Alumni Chapter Directors are encouraged to actively support the chapters in their region through various means, including phone calls, emails, and Zoom meetings. However, travel may also be necessary to train chapter chairs, support struggling chapters, search for new leadership, and support major chapter/regional events. Current Chapter Directors are eligible for reimbursement of reasonable travel expenses related to the travel within their regional boundaries, up to $2,000 per Chapter Director (per region per calendar year). To ensure compliance with university policies and procedures, all travel must be pre-approved by BYU. To obtain pre-approval, please fill out this form 2-4 weeks PRIOR to travel. You will receive an approval notification within one week of submission.

Please note that we do need to follow BYU’s policies for travel. BYU has specific criteria for determining whether travel should be by air or ground transportation and requires that travelers book air travel at the most economical rates. Please refer to the BYU Air Travel and Airfare Equivalency page for more information. Please also refer to BYU's Lodging policies when selecting accommodations.

BYU will reimburse the following expenses:

• Airfare
• Hotel
• Ground transportation
• Parking
• Hosting meals

Expenses that are not available for reimbursement include:

• Personal food expenses
• Personal travel expenses in conjunction with official travel
• Companion expenses for spouses or children
• Any damages incurred during the trip
• Hotel room service
• Travel to BYU Alumni Board meetings, Chapter Leadership Conference, and Homecoming

Please submit all receipts within two weeks of travel. Submit your reimbursement request here.