First Steps in Event Planning

Step 1: Define Purpose and Market 

  • Why do we do the event? What are our goals? Who do we want to reach? 

Step 2: Put your Committee Together 

  • Select and commit 3-5 volunteers to provide support 

  • Check the BYU Chapters Facebook page for advise and ideas from other chapters 

Step 3: Location and Budget 

  • Pick a place to host the event 

  • Select a Date and Time 

  • Make reservations if needed 

  • Plan out expenses and how you plan to allocate these resources 

Step 4: Advertising 

  • Discuss the best way to get the word out: emails, social media, personal asks, fliers, phone calls 

  • Request an email from the Alumni Office to go out to chapter email lists 

Step 5: Food and Beverage/Swag 

  • Discuss if food and/or swag is needed 

  • If swag is needed, reach out via phone or email to the Alumni Office 2-3 months in advance to insure arrival of swag