Tips for Hosting a Speaker

Consider prominent figures in your community, a BYU Professor, or someone else who is successful with whom you have a connection.
Coordinate with the speaker on travel times/ airport pick up (the flight will be paid for by BYU Alumni)
Coordinate housing (hotel/home) and meals for the speaker (paid by the chapter)

Chair set up/takedown for overflow if anticipated
Sound/AV equipment as needed. (Check with speaker)
Lobby set up: BYU DVD playing, pamphlets, donation envelopes, signage, etc.
Refreshment area: plan for paper goods, water/drinks, desserts, set up, and clean up
Translators: if you have a Spanish-speaking population, plan for headphones and a translator, and make sure the Spanish ward is aware it will be in Spanish too
Get keys to the chapel and plan to be there at least 1 hour before the start time
Ushers - your board can be there to greet and seat
Fliers - use the opportunity to pass out a printed program with a flyer/newsletter of any upcoming events and a volunteer sheet for contact info. Include chapter website/contact info, etc.

Presiding and conducting –you may invite members of the Stake Presidency to preside while the chapter chair conducts. Allow a few minutes for brief announcements and thanking those who helped.
Opening and closing prayers
Opening and closing hymns/pianist/chorister
Musical number –may need a separate pianist
Bio for Speaker- have a short biography of the speaker to read
Bring a small thank-you gift and a water bottle for the speaker. Also, consider a thank-you card or small gift for those who helped with music.